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It’s a basic truth that businesses need office cabinets (aka. filing cabinets). Every office should have storage in order to keep paperwork organised and easily accessible. Cupboards, filing systems, even shelving units, bring order to chaos. However, it’s actually worth considering a few extra features… e.g. Do I like the thought of being able to lock our office cabinets too? The answer is, very likely… yes.
Offices need paper; paper needs office cabinets
It’s true that the digital world is increasingly taking over with regard to storing information, but there is still a need for paper. And this paper HAS to have a home. The thing is, gone are the days when every piece of information is on paper. Now it tends to be particularly important information… like signed contracts. And these need to be stored in locked office cabinets for peace of mind. So, here you go…
Four great reasons to use lockable office cabinets
1. You can easily keep critical information from prying eyes in office cabinets
Every business stores sensitive data and material. It’s just one of those things. What kind of information are we talking about? Customer contact details; product designs; banking information; signed contracts. These pieces of critical information all need to be stored in locked office cabinets to protect the information contained in them from being seen by disaffected employees, visitors, burglars, or unscrupulous maintenance staff… you get the picture.
2. Lockable office cabinets reduce the risk of document theft
This doesn’t need spelling out, really. But it still needs to be said. If your office cabinets are locked, it’s going to be much harder to steal a document. Whether this is in a home office, a private office, or a retail office, it doesn’t matter. Every little bit of precautionary action helps. And it’s not always about the monetary value of a document or item, it’s about the hassle factor involved if something goes missing. Opportunistic crime is prevalent. Don’t make it easy for someone to ruin your day!
3. Lockable office cabinets clearly illustrate you take things seriously
When employees, customers, suppliers, and visitors can see you have lockable office cabinets, it immediately sends an unspoken message of security to them. You take your business seriously. You take your data, documentation, and responsibilities seriously. Other peoples’ information matters to you and you value its importance. All these considerations give a visitor peace of mind that they are dealing with an organisation that’s in control.
4. Lockable office cabinets provide evidence of how you protect data
It’s particularly important with GDPR on the horizon for an organisation to be able to illustrate that it takes data protection seriously. A lot of this is held in digital form, of course, but not everything. And one clear solution in being able to provide the evidence you need is to have lockable office cabinets as your storage method.
If you’re now beginning to think you should review your office storage set up, and like the idea of being able to lock some of your paper work away in your office cabinets, then please just give us a call. We’d be delighted to help you move towards a more security-conscious way of operating.