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How to organise your office supplies

Mar 8, 2017

Today we’re thinking office supplies, AKA stationery; the stuff that nobody notices until it’s not there. Office supplies are the oil that keeps the business engine running smoothly.

Today we’re thinking office supplies, AKA stationery; the stuff that nobody notices until it’s not there. Office supplies are the oil that keeps the business engine running smoothly. Run out of staples when you’re rushing to get a document in the post, and you’ll suddenly appreciate there are more stocked in the stationery cupboard. Are office supplies important, therefore? Yes! But should they be everybody’s responsibility? Probably not.

So if you want to keep the office supplies oil dripping into your business engine we’d recommend the following approach...

Put one person in charge of your office supplies
If everyone is left to fend for themselves, your biro bill will be huge and your photocopier paper will run out on a weekly basis. To prevent too many pens languishing in office drawers, therefore, put one person in charge of centrally ordering your office supplies. They can do it on a regular basis, monthly perhaps, and check what stock is available and keep it topped up.

Ensure a list of regularly used office stationery is kept
If the person in charge keeps a list of regularly used items, with a rough idea of quantities required at any one time, it’ll be easy for them to maintain the right stock levels in the stationery cupboard. It’ll also make it easier for someone else to run the store whilst they’re away on holiday.

Do a quick audit of the office supplies in your desk drawers
If this is the first time someone is taking control of your office supplies, it’s a good idea to get them to ask staff what they need. That seems obvious, perhaps. But it’s also worth asking staff what they don’t need, and what they’ve had sitting around for a while. It might be that they can relinquish those items to the central store cupboard and save you ordering more.

Store smaller office stationery items in plastic boxes
Small and single items, eg. staple removers, are best stored in a container, rather than left to clutter up a shelf. See-through containers are best because people can see what’s in them on higher shelves. And just for good measure, label the front of the boxes too.

Have a system for giving office supplies out
If somebody is going to be in charge of ordering office supplies, it will make their lives much easier if staff have to get their supplies through that person. That way, the person in charge can keep tabs on what is running out and ensure more are ordered next time. It also helps to keep down pilfering for needy school children at home...

Develop a good relationship with your office supplier
Prompt delivery. Ahead-of-the-game-nods for special offers. And extra attention when something is urgent. All these helpful supplier benefits are aided via a good, long lasting, relationship with your stationery supplier. 

How can CamHam help?
You’ll be delighted to learn that we offer a full range of office supplies. Everything from pencils, to paper, to planners, to laminating pouches. If you need it on your desk… it’s likely we’ve got it. So, if you’re looking to build up a good working relationship with a reliable and competitively priced office supplies company then please do give us a ring. Get in touch today!

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